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What Are Typical Payroll Reports?

What Are Typical Payroll Reports

Typical payroll reports provide detailed information about employee compensation, taxes withheld, and other payroll-related data. These reports are essential for both internal record-keeping and compliance with tax and labor regulations.

Here are some common payroll reports…

1. Payroll Register – This report provides a summary of employee wages for a specific pay period. It typically includes details such as employee names, hours worked, gross wages, deductions, net pay, and any additional compensation or bonuses.

2. Paycheck Stub – Although not a report in the traditional sense, paycheck stubs accompany employee paychecks and provide a breakdown of earnings, deductions, taxes withheld, and net pay for the current pay period.

3. Quarterly Tax Filings – Employers are required to file quarterly tax reports with government agencies such as the Internal Revenue Service (IRS) in the United States. These reports include Form 941 (Employer’s Quarterly Federal Tax Return) and state-specific tax forms. They summarize employee wages, withheld taxes, and employer tax liabilities for the quarter.

4. Year-End Forms – At the end of each calendar year, employers must provide employees with various tax forms summarizing their earnings and withholdings for the year.

Common year-end forms include…

  • Form W-2 – Wage and Tax Statement, which reports an employee’s annual wages and taxes withheld for federal and state income tax purposes.
  • Form 1099-MISC – Miscellaneous Income, issued to non-employee workers such as independent contractors.
  • Form 1095-C – Employer-Provided Health Insurance Offer and Coverage, provided to employees eligible for employer-sponsored health coverage.
  • Form W-3 – Transmittal of Wage and Tax Statements, which summarizes all W-2 forms issued by an employer for the year.

5. Labor Distribution Report – This report allocates labor costs across different departments, projects, or cost centers within an organization. It helps track how employee wages contribute to various aspects of the business and assists with budgeting and resource allocation.

6. Employee Earnings Summary – This report provides a comprehensive overview of an employee’s earnings and deductions for a specific period, often including year-to-date totals. It is useful for employees to review their compensation history and for employers to track payroll expenses.

7. Deduction and Contribution Reports – These reports detail employee deductions and contributions for benefits such as health insurance, retirement plans, and flexible spending accounts. They help employers track employee participation in benefits programs and ensure accurate administration of deductions.

These are just a few examples of typical payroll reports. The specific reports needed may vary depending on factors such as the size of the organization, industry regulations, and internal reporting requirements. Employers should work closely with their payroll providers or accounting departments to ensure that they generate and maintain accurate payroll records and reports.